Free checklists for Athletic Directors managing schedules, game days, and compliance
Get three practical checklists to help you catch scheduling conflicts earlier, run smoother game days, and stay ahead of compliance work without relying on memory alone.
Scheduling Conflict Prevention Checklist
Stop double-booking gyms before teams show up to locked doors
Two teams scheduled in the main gym at the same time. Bus #2 needed for two away games simultaneously. Wrestling practice during the basketball game. This checklist catches conflicts before they happen—not after coaches are texting you asking "what's going on?"
What's Included:
- Pre-scheduling conflict prevention checklist (7 items to verify before creating events)
- Weekly conflict audit template (review upcoming 2 weeks systematically)
- Seasonal planning calendar (mark blackout dates and peak conflict times)
- Resource inventory sheet (venues, transportation, shared staff tracking)
- Communication protocol template (who to notify when conflicts arise)
- Monthly conflict review worksheet (track patterns and improvements)
Game Day Checklist
Because "I thought someone else was handling that" isn't a plan
Every home game has a hundred things that can go wrong. Missing officials. Locked gates. No one at the ticket booth. This checklist catches them all - 48 hours before tipoff, not 48 minutes.
What's Included:
- 48-hour pre-game preparation checklist
- Day-of facility setup and safety verification
- Team arrival and coordination protocols
- Live game operations monitoring
- Post-game wrap-up procedures
- Fillable game day reference sheet
Athletic Compliance Checklist
10 compliance areas that can shut down your program if you miss them
Expired physicals. Lapsed insurance. Missing concussion forms. One overlooked deadline can sideline a star player - or your entire season. This checklist tracks every requirement so nothing slips through the cracks.
10 Essential Compliance Areas:
- Student Eligibility
- Medical Clearances
- Concussion Protocols
- Insurance Verification
- Title IX Compliance
- Coach Certifications
- Transportation Safety
- Equipment Inspections
- Emergency Action Plans
- Parent Consent Forms
Built from Real Game Days (and Real Mistakes)
These checklists exist because someone learned the hard way. They're the result of countless post-game debriefs, close calls, and "never again" moments from Athletic Directors who've been there.
Grab All Three Checklists Free
30 seconds to fill out. Lands in your inbox instantly. Print them, share them with staff, or save them for pre-season prep.
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